Job Description: Secretary

The Secretary is responsible for maintaining documents that the Administrative Council uses, including

Specific Responsibilities

Take the minutes of Admin Council meetings. If you cannot attend an Admin Council meeting, notify the President and make arrangements for someone to record the minutes.
Before each Admin Council meeting, post or email the previous month’s Admin Council meeting minutes to officers, directors, and appropriate committee managers.
Keep the chapter’s files of past meeting minutes.
Help the chapter Historian record and store the chapter’s historical information.
As needed, email the chapter’s stationery template to officers, directors, and committee managers.
Create a Leadership Directory with officer, director, and committee manager names, addresses, telephone numbers, and email addresses. Distribute to the Admin Council and update as needed.
Provide new leadership names, email addresses, and committee information to the Webmaster. Notify the Webmaster of changes throughout the year.

Assist the treasurer as needed to prepare the budget.
If managing a team of volunteers
- Acknowledge team for its work.
- Coach team on resolving issues.
- Give the volunteer manager information about your committees’ volunteers for recognition, Society awards and nominations, and for future chapter officer candidates. If you can, assist in the write-up of recognition articles and award/nomination forms.
- Serve team by eliminating barriers to productivity.
Provide monthly activity updates to the Admin Council if applicable.

Ability to spend time on chapter work throughout the year, sometimes during business hours
Computer system to store chapter data
A computer with Internet access